Hosting an Event (Provider)

Key Takeaways: Understand how a provider would host and lead an event.

Penji Recommendation: We recommend practicing using the events mode as a provider would, within your community, before moving on. 

As an admin, you will create events for the students to join and assign a provider as the leader of the event. Once you create an event and assign a provider, your provider will see this on their Penji screen. Providers are responsible for hosting the event and submitting the event log (attendance and feedback). 

The provider flow broken down is:

1. Login to web.penjiapp.com or access the mobile app
2. On the provider tab, you will see all of the events that you are responsible for hosting listed. If the event has multiple instances, you will see each instance listed.
   • Note that you will only be able to see the list of students who are attending your event for the next instance of the event. 
3. Record Attendance: 15 minutes before the event, you will be able to start checking in students and the kiosk link will be open.
   • Attendance on Penji: You'll click into the session placeholder card for the event and select, "Record Attendance". If the event does not start within 15 minutes, you will not see the option to "Record Attendance".
                          
   • Attendance through the Kiosk: You will display the kiosk link to students who will check themselves in. The kiosk link can be displayed as a QR code, on a laptop, etc.  
4.  Submit attendance: Once you've either checked in students through the "Check in students" tab or have reviewed the "View checked-in students" tab to see what students checked in through the kiosk, you'll select "Submit n present". The "n" represents the number of students whom you are submitting attendance for.
                        
5. Record any feedback and select "Submit"