Providers: Setting Up & Editing Appointment Hours

Provider calendar editing is done from your Teach screen. For sections mode (if enabled by your program admin), hours will be assigned by program admin on your behalf. 

Note: Some communities assign specific hours to their providers. Some communities, however, allow providers to input their own availability. If your hours are assigned for you and has been already inpiutted by your program admin, there is no need to set up your calendar in Penji.

Calendar Quickstart

Set your weekly availability for appointments. Here’s what you need to know:

• Recurring Availability: Your availability will automatically repeat each week unless you update it. For example, if you set availability on Mondays from 6-7 PM, it will apply to all future Mondays.
• Hours Limit: There’s no limit on the hours you can mark as available, but some centers may cap the hours you can be booked.
• Editing Availability: Update your availability from the Teach screen (see below).
• Assigned vs. Self-Picked Hours: Some centers assign your hours, while others let you choose. Check with your program coordinator if you need changes but can’t edit your calendar.
• Location-Specific Availability: You can set availability for specific locations (e.g., Thursdays, 6-9 PM, Zoom only).
• Course-Specific Availability: You can set availability for specific courses (e.g., Thursdays, 6-9 PM, CHEM only).
• Appointment-Specific Availability: You can set availability for specific appointment types (e.g., Thursdays, 6-9 PM, 30-minute appointments only).

Appointments - Setting up your Availability 

"Edit Appointment Availability" allows editing of the times you'll accept appointment requests. With this, you can enter specific hours at certain locations (if this option doesn't appear, your community doesn't have this setting turned on). All of your appointment availability will be shown here. 

Initial Appointment Hours Set-Up:

1. Select "Edit Appointment Availability"
2. Select a block of time within the calendar for the weekday(s) you are available for.
3. Fill out your availability details. You can set your availability by appointment type, location, and course.

Appointment hours by appointment type 

This should be enabled by your community admin. 

• "Any" means that you are available to support any type of appointment

• If you want to support a certain type of appointment (for example only 30-minute 1:1 appointments), select "Specific" for appointment type and select your preferred appointment type

 

Appointment hours by location

• "Any" means that you are available to support several locations in your community for appointments. 
• If you want to set your appointments to a specific location, select "Specific" for location type and select your available locations. 

Appointment hours by course

• “Any” means that you are available to support appointments for any course within your expertise.
• If you prefer to focus on specific courses on specific days or hours, select "Specific" for course type and choose the courses you're available to teach.
  • Single course - If you want to focus on one specific course code throughout the session.
  • Courses starting with - For multiple courses that start with a particular prefix, such as CHEM, BIO, or MATH.

Editing your Availability:

1. You can edit or remove a block of time on your calendar by clicking on the block on your calendar.
2. Remember to save any edits you make!
3. Selecting "Remove Time" will automatically save and refresh your calendar.