Supplemental Instruction / Embedded Tutoring

This article is specifically for Admins. 

Key Takeaways: Understand how to use Penji Events to manage your SI and Embedded Tutoring services. 

Penji Recommendations: 

• We recommend thinking about a consistent naming standard for your Events in advance for a uniform student experience (e.g. Weekly Chem 101 Tutoring with Katie | Summer, 2026)

• We recommend creating at least two events before moving on to practice as a student and SI Leader/Embedded Tutor. In one event you should assign yourself as the SI Leader/Embedded Tutor and in another event you should assign someone else as the SI Leader/Embedded Tutor. 

Events are a great way to manage your regularly occurring SI or Embedded Tutoring services. They can be set up in advance by you as an Admin or by your SI Leads/Embedded Tutors as Limited Access Admins.

Events are controlled and created from within the admin website. The basic flow is you will log in to the admin website and create the event. You will fill out information on the event basic information, schedule, and student eligibility/attendance.

Below are the steps to add an event:

1. Login to admin.penjiapp.com and select your community
2. Navigate to the "Events" tab and select "+ Create Event"
3. Fill out the event basics 
   • Name, Location Name, Location URL
   • Location Instructions: use this space to add any details about the event you would like. Students will see this once they join the event. 
   • SI Leader/Embedded Tutor (you can have more than one person listed here if you would like) 
     • The SI Leader/Embedded Tutor listed here will receive a calendar invite and email when you create the event
     • The SI Leader/Embedded Tutor listed will be able to access the attendance list and see who has signed up for the event in advance
   • Courses: you can add as many as you would like
     • Exact Course: If you would like to have a single course related to the event, you'll want to select "Exact Course". 
     • Courses starting with: You can attach multiple courses at once, by indicating what the course should start with. For example, if you would like to make a general chemistry event, you can use "CHEM" for the "courses starting with". 
   • Kiosk Check-in: Check this box if you would like students to be able to check in through a Kiosk when they arrive for the event 
4. Fill out the event schedule
5. Fill out the student eligibility/attendance and decide if you would like this event to be open to everyone, or a select list of students 
   • If open to everyone, you've finished setting up eligibility.
   • If the event is only open to a select list of students, determine if you would like to upload your own list of students (use attendance list) or use the course enrollment information we have from IT (use course enrollment list) 
     • If you are using the IT course enrollment file, you've finished setting up eligibility. 
     • If you are uploading your own list of students, determine if you would like to directly add these students to the event (Registered - students will receive a calendar invitation, it will appear on their Penji screen and they will be on the attendance list) or if you would like them to only be included on the attendance list (Roster - students are not notified that they are on the attendance list)
       • Once you've determined registered vs. roster download the "Attendance List" template > fill out the template and upload that back into Penji. 
6. Click Submit to save and create your event