Providers: Sections (Groups) Training

Sections is Penji's group model for Test Review, Workshops, Study Groups, Supplemental Instruction, etc. Your center will use it for its own purposes. 

The basics are:

• Communities either have admin-run sections or provider-run sections.
  • If admin-run: Admins upload a "Section" with a specific location, date/time, end date (optional) course, and provider (you!)
  • If provider-run: You will create your own sections. See the below header, "Provider Organized Sections - Creating/Editing"
• Sections will show up on your Teach screen. Tap within a specific section for Session Details.
• As students join this group, they will show up under Attendees
• Meet your students for the session; during/after, log attendance (just like for an appointment, but with more attendees)
  • If this is a weekly section, you must complete the feedback/attendance log before the following section. Our system auto-creates the next weekly section after the feedback/attendance log from the current week is completed. Meaning that until you complete the feedback/attendance log, the next upcoming section will not be displayed on your Teach screen.

Provider Organized Sections - Creating/Editing 

Rarely, centers allow for providers to create sections. If your community allows for provider-run sections, you'll add each specific section with a time and location. 

Create a Section:

1. Select "Edit Weekly Study Pods", or whichever home screen button refers to sections
2. Select "Create weekly Study Pod"

3. Select which class you would like to create a section for. The available classes should be courses you are approved to teach in. 

4. Select a block of time on the calendar for when you would like to host this group section

5. Select the location where you would like to meet and select submit

6. Once you have finished setting up the section, you will see each section you have created listed like the below image. You can get to this screen from the Teach Screen > Select "Edit Weekly Study Pods", as described in step 1. 

Edit Sections:

1. To edit your sections, repeat steps 1 "Create a Section:"
2. Select the Section you would like to edit
3.  Select the three dots in the upper left-hand corner, and select, "Edit section"

 

4. Repeat steps 3-5 within "Create a Section:" above

Attendance Logging for Sections

A Section works very much like an appointment from the provider perspective, please review the article, Providers: Appointment Training, for more information on appointments. Like appointments, your session details will contain virtual meeting room links as well as the in-person location detail.

The difference, however, comes from attendance logging. When you hit "Check-In Students", you'll see many students. For a 5-person study group, this isn't so hard. But in some cases, admins will upload "Rosters" of 100+ students to your section - these are the possible attendees of your group event and pre-populate your attendance log. This ensures that anyone who shows up will be a simple tap for you to log, BUT it makes the list quite long.

Advice for logging large-group sessions with Student Invites

• The list of students is alphabetized 
• Students who have RSVP'ed (joined) the session from their Penji account will rise to the top, allowing for quicker logging; ask students to RSVP in future weeks to make your life easier
• Some Providers will ask students to check themselves in on the Provider's laptop/device at the front desk as they walk in. Check with your program coordinator to make sure this is okay!

How to Skip One Session in a Weekly Series (Admin-Managed and Provider-Managed Sections)

Providers have the ability to skip a session of a recurring Section. The process for skipping a session of a Section is the same as skipping a session of a recurring 1:1 or group appointment. 

NOTE: For provider-managed Sections, the "Skip Session" option will not appear for you if there are no students registered for your Section, as well as if you click into your "Edit Sections" tab (or similarly titled option) on your Teach screen. 

Figure 1: A student has joined the provider's Section. The "Skip Session" option appears as usual. 

Figure 2: No students have joined this Section yet. The "Skip Session" option is absent from the top-right menu. 

Figure 3: Shown above is the provider's Edit Section screen with the top-right menu open. Note that the "Skip Session" option is absent in the top-right menu. 

In order to skip a session as a Provider, please see the article Providers: Appointment Training under the heading "How to Skip One Session in a Weekly Series (1:1, Group)." Please keep in mind that skipping a Section session will skip it for all of its attendees. 

Plans to improve Sections

Sections are used in lots of different formats - please share your feedback as a provider on what would make life easier! A big next step for us is "student self-check-in", giving you a QR code they can scan to check themselves in.

Email [e-mail] with feedback, including complaints about the current system.