Zoom-Specific Setup (Zoom Meetings Only)

If you are using Zoom as your virtual meeting provider, follow the steps below to ensure your Zoom room works smoothly with Penji.

Finding Your Personal Zoom Room

1. Go to Zoom.us and sign in
   (This may be a university-provided account or a personal Zoom account.)

2. Navigate to Meetings → Personal Room

Depending on your Zoom version, you may see slightly different terminology:

Zoom Term	May Also Appear As
Personal Meeting ID	Personal Room ID
Personal Meeting Code	Host Key
Personal Link	Personal Meeting URL / Invite Link

Your goal is for the Join URL to already include ?pwd=... at the end.

Required Zoom Settings

1. Edit Your Personal Room

From Meetings → Personal Room, click Edit and confirm:

• ✅ Passcode is enabled

• ⬜ Waiting Room is enabled or disabled (your preference)

Save your changes.

2. Zoom Account Settings

Go to Settings (left-hand menu) and ensure the following are turned ON:

• Personal Meeting ID (PMI) Passcode

• Embed passcode in invite link for one-click join
  

These are usually located near the top of the Settings page.

3. Enable Personal Meeting ID

Still in Settings, locate:

• Enable Personal Meeting ID
  

Adding Zoom Information to Penji

In Penji → Settings → Zoom Settings, enter:

• Meeting Link → Zoom Join URL (most important)

• Meeting ID → Zoom Meeting ID

• Passcode → Zoom Passcode (also called “Host Key” in some versions)
  
  

Important Notes

• The Personal Meeting URL/ID (titled “Invite Link” or "Personal Link" in Zoom)  is the most important setting to get right

• The other two fields act as backup

• Fields may appear blank when revisiting the page — your information is still saved

Using a Zoom Meeting That Isn’t Your Personal Room

It is possible to create a meeting within Zoom that can be used in place of your personal room. This may be useful for privacy concerns or if you would like to regularly switch the links and require a student’s participation in Penji to receive the up-to-date links.

1. Click “Meetings” -> “Schedule a Meeting” at zoom.us (after signing in)
2. Check “Recurring Meeting” and select “No Fixed Time” in the associated drop-down menu
3. Use “Generate Automatically” for the Meeting ID field, and ensure a Passcode is enabled.
    
4. Save, and then copy this meeting’s ID, passcode, and Join URL into the associated fields in Penji settings as above (ignore the fact that it says “Personal Meeting ID etc.; this standing meeting will work just as well).
    

Starting Your Zoom Session

Before your scheduled shift:

1. Open Zoom

2. Click Start on your Personal Room or recurring meeting

3. Keep Penji open during the session

If Zoom is not started:

• Students may see “Waiting for host to start this meeting”

• Or be unable to join until the room is livev

NOTE: Penji will still be used alongside your meeting in order to track session attendance, so keep Penji open for easy access before/during/after your Zoom call.