Provider: Setting Up Virtual Meetings

Using Virtual Meeting Rooms with Penji

On Penji, each tutor (advisor, coach, mentor, etc.) uses their own virtual meeting room to host sessions. This may be a Zoom, Webex, Microsoft Teams, or another provider-hosted meeting room.

Because of this, both your meeting platform settings and your Penji settings matter.

Penji does not host the video call itself — it securely shares your meeting details with students and tracks attendance alongside the session.

Supported Meeting Types

Penji supports the following virtual meeting room types:

• Zoom Meeting

• Webex Meeting 

• Microsoft Outlook/Teams Meeting 

• Tutor Link (e.g. Google Meet)

Adding Your Meeting Info to Penji

Once your meeting room is configured:

1. Log in to your Penji account

2. Go to Settings → Select which virtual meeting system you need to setup (sometimes communities only whitelist one).
   

3. Click Edit
   

4. Enter the requested details
   

Important:
The Meeting Link is the most critical field.
The Meeting ID and Passcode act as backup information.

Holding a Session

Before Your Shift

• Open your meeting platform

• Start your meeting room

• Keep Penji open alongside your call

Students receive your meeting link directly in Penji and will join once the room is live.

Important Notes

• Penji runs alongside your meeting to track attendance and session data

• Keep Penji open before, during, and after your session

• Your meeting platform’s waiting room/lobby is independent of Penji features