Use Case (Admins): Sections - Multi-Course

Overview

Some centers would like to attach multiple courses to one singular section event. For example, a center might want to have a basic English workshop and market this to students looking for help in courses like English 101 and 102. Below is a walkthrough of how to set up Multi-Course sections.

How to Set-up Multi-Course Sections

To set up Multi-Course sections, you will follow the basic steps to set up a section, found within Admins: Sections Introduction (Groups). When filling out the sections CSV, keep in mind the following: 

• Section Name (Column A)
  • Each section must have its own name and be unique. If the section names are repetitive, you will get the error message, "The section name "EXAMPLE" is duplicated. Each section must have a unique name.".
  • The app will randomly pick one of the section names to display to providers. There is no pattern as to which name is shown. Because of this, we recommend naming them something similar and making sure that whichever name is chosen, would be okay displayed to providers. 
• Everything should be the same except for the section name and the course 

Additional Penji Recommendations

We recommend using a Kiosk for attendance, as there is the potential of "double counting" student attendance. This is explained further below within the header, "Limitations". Section attendance with a Kiosk can be found within the article: Admins: Sections Use Case: Kiosk Check-In.

Student View

The student flow will be the same as the regular section flow. When the student goes to search for the section, they will see one of the section options for the attached courses. 

Provider View

When Student Invites are NOT utilized

When Multi-Course sections are created, without the use of student invites, providers will first see each individual section listed on their teach screen. This is the same for both required and optional sections. As students start joining the sections, sections with the same time, location, and tutor will combine into one Multi-Course section, which includes all of the students signed up.

For optional sections, this pattern will repeat each week since students need to sign up for optional sections each week. For required sections, students do not need to sign up each week, so the individual list of sections will only be shown before students have signed up. This is the difference between optional and required Multi-Course sections that do not utilize student invites.  

The below screenshots are from the provider view. The left image represents one student (Talia) signed up for section C, and the right image shows a student signed up for sections C (Talia) and B (Brianna). Overall, as students join the sections, providers will start to see one big Multi-Course section.

 

The below screenshots are from the student view, continuing the example above. The top image is from Talia's Learn screen, where they enrolled in Section C and the bottom image is from Brianna's Learn screen, where they enrolled in Section B. Overall, students will see the details for the specific section they signed up for.

Talia's Learn screen

Brianna's Learn screen

When Student Invites ARE Utilized 

If student invites are utilized for the section, automatically, the sections are grouped together on the provider screen into one Multi-Course section. This is for both required and optional sections. 

Attendance

If you are not utilizing a Kiosk for attendance, providers will take attendance for the section as normal, checking in students who attended. No matter what section students registered for, or were invited to join, they will all be shown under one section for attendance purposes. 

Limitations

There are a few limitations to be aware of when using the Multi-Course sections model:

• Attendance: Students can register and join any of the sections that roll into the Multi-Course section. Because of this, there is the potential for a student to be listed multiple times under the larger Multi-Course section. When a provider takes attendance, a student will be listed for each section they have registered for that rolls into the Multi-Course section, so providers could check them in and record duplicate attendance.
  • For example, if a student joins Writing Workshop A and Writing Workshop B, their name will appear twice when taking attendance. 
• Chat: If providers are using the chat feature, their message will only be sent to students who have registered for the section that all other sections are rolling into. So, providers cannot broadcast to all of the students in the Multi-Course section. 
  • For example. there is Writing Workshop A, Writing Workshop B, Writing Workshop C, and Writing Workshop D. All of the registered students are rolling into Writing Workshop D from the provider's perspective. If a provider wanted to chat with the Multi-Course section group, only those students who are registered for Writing Workshop D will get the chat.