This article is specifically for School Admins and Testing Center Proctors
Key Takeaways
- Events Mode allows Testing Centers to manage group testing sessions in Penji.
- Students can RSVP or register for testing events ahead of time.
- Providers can be assigned as proctors or event leaders.
- Admins can track attendance and export participation data.
- Events can be one-time or recurring.
- Testing Centers can use kiosk check-in, manual attendance, or provider-recorded attendance.
Overview
Many Testing Centers use Penji’s Events Mode to manage testing sessions, large-scale exam blocks, placement testing, and proctored group testing environments.
Events Mode works especially well when:
- Multiple students are attending the same testing session
- Students need to register ahead of time
- Staff want to track attendance for a scheduled testing block
- Testing sessions happen on recurring dates
- The Testing Center wants a simplified check-in workflow
This guide walks through how Testing Centers can use Events Mode in Penji to organize and manage testing sessions.
How Events Mode Works for Testing Centers
The general workflow is:
- Admin creates a testing event
- Students register or are invited to the event
- Providers/proctors are assigned
- Students check in on the testing date
- Attendance is recorded
- Admins export attendance and participation data if needed
Creating a Testing Event
To create a testing session:
- Log into the Penji Admin Panel
- Navigate to Events
- Select “Create Event”
You will then configure the event details.
Event Details to Complete
Event Basics
Event Name
This is the title students will see when browsing available testing sessions.
Use clear and descriptive names so students can easily identify the correct testing session.
Examples
- Math Placement Testing
- Biology Make-Up Exam
- Finals Week Testing Block
- Accommodated Testing Session
Location
Select the location where the testing session will take place. Students will see this location information when viewing the event.
Location URL (Optional)
If the testing session is virtual or requires an online meeting link, you can add a Location URL.
Location Instructions
Use this field to provide students with directions or arrival instructions.
Examples
- Check in at the front desk upon arrival
- Bring your student ID
- Enter through the west entrance
- Testing begins promptly at 9:00 AM
This helps reduce confusion on testing day.
Provider
Assign the Provider responsible for the testing session.
For Testing Centers, Providers may represent:
- Proctors
- Testing Center staff
- Coordinators
- Room supervisors
Course(s)
You can associate one or multiple courses with the testing event.
Kiosk Check-In
If enabled:
- Students can check in through a kiosk link or QR code
- Students may self-service attendance upon arrival
If disabled:
- Attendance must be recorded manually by the Provider or admin
Schedule Setup
One-Time Event or Recurring
If the testing session repeats regularly, admins can create a recurring schedule. Just select "Weekly" instead of "Once" on the schedule setup.
Skip Days
For recurring events, admins can configure skip days. This allows Testing Centers to avoid automatically creating events on:
- Holidays
- Campus closures
- Break periods
- Special event dates
Student Attendance Settings
Capacity
Set the maximum number of students allowed to attend the testing session.
Waitlist
Admins can choose whether to enable a waitlist when the event reaches capacity.
If enabled:
- Students can join the waitlist
- Open spots may become available if another student unregisters
Eligibility Settings
1. Everyone
If set to Everyone, all eligible students within the community can view and register for the event.
Under "Everyone" setting, admins can then choose how registration is handled.
Registration Options
- None - No registration restrictions. Students may simply attend the event.
- Registered - The student is added to the event, will receive a calendar event and reminders, and any no-show policy will apply.
Roster - The student appears on the attendance form for tutors, but they still must join the event in Penji to receive notifications or calendar events.
2. Set Eligibility
Instead of setting the event to "Everyone", admins can restrict access to specific students.
Eligibility Options
- Upload Attendance List - Admins manually upload a list of approved students who can access the event.
- Course Enrollment - Eligibility is automatically determined based on course enrollments synced into Penji.
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