Using Events Mode for Testing Centers in Penji – Penji

This article is specifically for School Admins and Testing Center Proctors

Key Takeaways

Events Mode allows Testing Centers to manage group testing sessions in Penji.
Students can RSVP or register for testing events ahead of time.
Providers can be assigned as proctors or event leaders.
Admins can track attendance and export participation data.
Events can be one-time or recurring.
Testing Centers can use kiosk check-in, manual attendance, or provider-recorded attendance.

Overview

Many Testing Centers use Penji’s Events Mode to manage testing sessions, large-scale exam blocks, placement testing, and proctored group testing environments.

Events Mode works especially well when:

Multiple students are attending the same testing session
Students need to register ahead of time
Staff want to track attendance for a scheduled testing block
Testing sessions happen on recurring dates
The Testing Center wants a simplified check-in workflow

This guide walks through how Testing Centers can use Events Mode in Penji to organize and manage testing sessions.

How Events Mode Works for Testing Centers

The general workflow is:

Admin creates a testing event
Students register or are invited to the event
Providers/proctors are assigned
Students check in on the testing date
Attendance is recorded
Admins export attendance and participation data if needed

Creating a Testing Event

To create a testing session:

Log into the Penji Admin Panel
Navigate to Events
Select “Create Event”

You will then configure the event details.

Event Details to Complete

Event Basics

Event Name

This is the title students will see when browsing available testing sessions.

Use clear and descriptive names so students can easily identify the correct testing session.

Examples

Math Placement Testing
Biology Make-Up Exam
Finals Week Testing Block
Accommodated Testing Session

Location

Select the location where the testing session will take place. Students will see this location information when viewing the event.

Location URL (Optional)

If the testing session is virtual or requires an online meeting link, you can add a Location URL.

Location Instructions

Use this field to provide students with directions or arrival instructions.

Examples

Check in at the front desk upon arrival
Bring your student ID
Enter through the west entrance
Testing begins promptly at 9:00 AM

This helps reduce confusion on testing day.

Provider

Assign the Provider responsible for the testing session.

For Testing Centers, Providers may represent:

Proctors
Testing Center staff
Coordinators
Room supervisors

Course(s)

You can associate one or multiple courses with the testing event.

Kiosk Check-In

If enabled:

Students can check in through a kiosk link or QR code
Students may self-service attendance upon arrival

If disabled:

Attendance must be recorded manually by the Provider or admin

Schedule Setup

One-Time Event or Recurring

If the testing session repeats regularly, admins can create a recurring schedule. Just select "Weekly" instead of "Once" on the schedule setup.

Skip Days

For recurring events, admins can configure skip days. This allows Testing Centers to avoid automatically creating events on:

Holidays
Campus closures
Break periods
Special event dates

Student Attendance Settings

Capacity

Set the maximum number of students allowed to attend the testing session.

Waitlist

Admins can choose whether to enable a waitlist when the event reaches capacity.