Admins: View-Only Access

View-only access allows you to assign admin users who can view specific community data without the ability to modify settings or integrations. This is useful for team members who need to monitor activities without making changes, unlike full access admins who have complete control over all settings.

Key Differences: View-Only vs. Full Admin Access

Feature	View-Only Access	Full Admin Access
Access to Settings	Cannot modify any settings.	Can modify all settings for the school and communities.
Community Data	Can view data for specific assigned communities.	Can view and manage data across all communities.
Admin Management	Can add other admins—however, they can’t grant higher access than their own or remove admins with higher privileges.	Can add, remove, or edit other admins' access levels.
IT Integrations	No access to manage or update IT integrations.	Full access to manage IT integrations and other technical features.

 

Steps to Create a View-Only Access Admin:

1. Navigate to the Admin Panel:

   • Log in to your Penji account and access the Admin Panel.

2. Select the School:

   • In the Admin Panel, click on the School option located above "Communities" to manage school-wide settings.

3. Access Admin User Settings:

   • From the School settings menu, select Settings > Admin Users.

4. Add a New Admin User:

   • Click on Add User to create a new admin account.

5. Choose View-Only or Full Access:

   • When prompted, choose between View-Only Access or Full Admin Access based on the user's needs:
     • View-Only Access: Admins can view data for assigned communities but cannot make any changes to settings, manage integrations, or add other admins.
     • Full Admin Access: Admins have full control, including the ability to view and edit all communities, manage settings, handle IT integrations, and add other admins.

6. Select Communities (for View-Only Access):

   • For view-only admins, assign them to specific communities they will have access to. This limits their view to only those designated communities.
     
     

7. Save Changes:

   • Once you’ve configured the settings, click Save to complete the setup.

Important Notes:

• View-only admins are perfect for team members who only need to monitor data without the responsibility of changing any settings.
• Full access admins can oversee the entire system and make changes as necessary.
• If a new community is added, make sure to update the view-only admin’s access to include the new community, if applicable.

By choosing the appropriate access level, you can maintain a well-organized and secure admin team while ensuring the right people have the necessary permissions.