Exporting Visits Data (For School-Level Admins)

School-level administrators can export visits data for reporting and analysis. Follow the steps below to view and export the visits data:

Steps to Export Visits Data:

1. Navigate to Your School Dashboard:

   • Log in as a school-level admin.
   • Select the school you manage.

2. Access the Visits Section:

   • Click on the Visits tab within your school dashboard.

3. Set the Date Range:

   • Specify the desired date range for which you need data.

4. Export the Data:

   • Click the Export Visits button.
   • The visits data will be downloaded as a CSV file named visits.csv.

Understanding the visits.csv File

The exported visits.csv contains the following columns, providing detailed information about visits at your institution:

• Unique ID: A unique identifier for each visit.
• Community Name: The name of the community where the visit occurred.
• Community Display Name: The display-friendly name of the community.
• Community Category: The category to which the community belongs, if Categories are enabled.
• Mode: The format of the visit (e.g., virtual or in-person).
• Status: The visit’s status (e.g., Scheduled, Completed, Canceled, etc).
• Student Email: The email address of the student involved in the visit.
• Student SSO ID: The student's single sign-on ID.
• Student ID: A unique identifier for the student.
• Student Name: The full name of the student.
• Started At Date/Time: The date and time when the visit started.
• Ended At Date/Time: The date and time when the visit ended.
• Provider Email: The email address of the provider or tutor.
• Provider Name: The name of the provider or tutor.
• Type: The type of visit (e.g., 1:1, drop-in, or event).
• Recurrence: Indicates whether the visit is recurring or one-time.
• Topic: The course, topic, or purpose of the visit.
• Section: Any associated section or group tied to the visit.
• Event: Any linked event (if applicable).
• Location: The physical or virtual location of the visit.
• Scheduled Duration (Minutes): The scheduled duration of the visit in minutes.
• Provider Submitted Duration (Minutes): The actual duration submitted by the provider.
• Student Attendance: Whether the student attended the visit.
• Student Feedback: Feedback provided by the student regarding the visit.

Example Use Case

Exporting the visits.csv allows admins to:

• Analyze trends in visit attendance.
• Generate detailed reports for institutional reviews.
• Track provider performance and student engagement.