Group Appointments

This article is specifically for Admins. 

Penji supports group appointments, allowing multiple students to attend the same appointment with a single provider.

To use group appointments, admins first need to configure a group appointment type. Once enabled, students can join group appointments, or admins can create a group appointment by scheduling each student into the same appointment using identical session details.

Setting Up a Group Appointment Type

Before students can schedule group appointments, you'll need to create a group appointment type.

1. In the Admin Panel, navigate to Settings > Sessions > Appointment Types.
2. Create a new appointment type or edit an existing one.
3. Enter the following information:
   • Name (internal name)
   • Button Label (what students will see)
4. Under Appointment Type, select Group.
5. Click Save.
6. Scroll down to Max Group Size and enter the maximum number of students allowed in the appointment.
7. Save your changes.

Your group appointment type is now ready to be used when scheduling sessions.

Admins: How to Add Students to a Group Appointment

To create a group session, follow these steps for each student, making sure all the session details are identical so Penji recognizes them as part of the same group:

1. Go to the Sessions Tab
   Navigate to the Sessions tab in the Admin Panel.
2. Click “Create Session”
   Choose the Standard booking flow option:
3. Select the appointment type that allows group appointments. 
   Choose the same group appointment type you configured earlier.
4. Add the First Student
   • Select the student
   • Set the date and time
   • Choose the location
   • Assign the tutor
5. Submit the Session
6. Repeat for Each Student
   Repeat steps 1–5 for each additional student you want to include in the group.
   ⚠️ Make sure all session details match exactly (same time, tutor, location, and appointment type).

Penji will automatically group students together based on these matching details.

Important Notes

• If a group appointment is created by an admin, each student must be entered individually, even though they are attending the same appointment.
• Penji automatically groups sessions when all appointment details match.
• Providers and students will receive their own calendar invitations.
• Group appointments are different from Events or Workshops, which have their own scheduling workflows.