Introduction to the Admin Panel – Penji

This article is specifically School Admins.

Overview

This article explains how to access and navigate the Penji Admin Panel and Data Dashboard. These tools are used to configure your community, manage users, and monitor usage and engagement data.

Important

⚠️ Important: Each community has its own Admin Panel and Data Dashboard. Changes made in one community do not affect others.

When to Use This

Use this if:

You are setting up or managing a Penji community
You need to configure users, courses, or settings
You want to view real-time data and reports

Steps to Set Up

Go to Admin Panel > admin.penjiapp.com
Log in using your admin credentials
Use the left-hand menu to access different sections of your community
Navigate to the Data Dashboard to view reports and analytics

How It Works

Data Dashboard

The Data Dashboard provides real-time visual reports based on session and check-in data

It includes charts and filters to help you analyze usage, attendance, and engagement

Data updates automatically and does not require manual exports

More information on each tab within the dashboard can be found within Admins: Data Dashboard.

Admin Panel

The Admin Panel is your main control center. From the left-hand menu, you can manage all aspects of your community:

Students
This tab shows a list of students who've signed into Penji at least once, as well as presents the ability to upload a list of students who are eligible for your community.
Courses (can be renamed, for example to Topics, Categories, etc.)
Students will search for support in a given course or topic, which come from the dataset you'll view and upload on this tab. This data can be automatically imported from IT if desired.
- Admins: Courses (or Topics) Setup
Providers (can be renamed, for example to Tutors, Advisors, Coaches, etc.)
You'll add eligible providers on this tab, certifying them for certain courses/topics along the way. When these users arrive in Penji, they are welcomed as a provider, and after they input some available hours, they'll show up for students to work with in any given mode.
- Admins: Provider Setup (Tutors, Advisors, Coaches, etc.)
Engagement
Penji Engagement is a campaign tool that allows you to send out automated emails to students enrolled in targeted classes.
- Admins: Penji Engagement
Posts
This tab will only appear if you are using Penji Pathways. More information on Pathways can be found in the article, Introduction to Penji Pathways.
Locations (Sessions)
View and upload locations which you'd like to host appointments and sections at.
- Admins: Set-Up Appointments Mode
Sections
Please note: Sections is a legacy feature. It is still available for use, but it is no longer supported with updates or enhancements. For new Communities, we strongly recommend using Events instead.

View and upload Sections (group sessions, led by a provider) for students to join; also upload student invites to these groups to auto-send email invitations and pre-populate the attendance log that the provider will complete for each session.
- Admins: Set-Up Sections (Groups) Mode
Sessions
This tab contains the records (data) from the Appointments and Sections modes. Each row represents a single students interaction with that mode, eg. Jennifer, CHEM 1133, SI Section 3, Joined ____, Marked as Present, Feedback:, etc.
- Admins: Data Collection - Sessions Tab
Locations (Drop-in)
A unique set of locations for drop-in support. These locations have special characteristics and settings like a Kiosk URL that can be opened on your front-desk computer.
- Admins: Set-Up Drop-In Mode
Provider Hours (Drop-in)
View drop-in hours that providers have added to each location, and view provider check-ins / check-outs to these rooms (ie. clocking in and out for their shifts).
Check-Ins
This is where you'll find your drop-in data, a record of student check-ins to your various locations.
- Admins: Data Collection - Check-In Tab
What's New
Clicking this will take you directly to our Feature Changelog, to review all updates.
Settings
Configure your program, including items like provider maximum hours worked, automatic no-show handling, contact emails for problem reports, etc. Follow the links below to specific mode settings, found both in the admin panel and controlled by Penji.